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Volunteer Resources

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Volunteer Resources2022-07-22T13:28:13-04:00

Find everything you need. Start here for volunteer resources – from information about meeting reports to learning how to apply for chapter financial support.

Meeting Reports

Meeting reports should be submitted to IEEE Member and Geographic Activities (MGA) after each meeting is held. Report all meetings, including social events and administrative meetings. MGA and the Life Members Committee require a minimum of 2 reported events per year to remain active. The Life Members Committee prefers at least 4 events per year, and some Life Member Affinity Groups (LMAGs) host over 6 events or meetings per year.

Meeting Types

Your LMAG meetings and events fall into several categories:

  1. Administrative: Meetings to discuss LMAG business such as activity planning, special functions, event details, etc. These meetings include:
    • ExCom
    • Elections
    • Officer training
    • Strategic planning 
      • Meeting planning
      • Professional development
      • Technical development
      • Outreach (volunteering opportunities, section and branch initiatives, STEM/CTE programs, industry outreach, etc.)
      • Communication planning (website, Collabratec, social media, etc.)
  2. Technical: Meetings of a technical nature specific to the member needs and interests  
  3. Non-Technical: Generally, meetings of a professional nature
    • Social events
    • Awards Dinner or presentation events
    • Pre-University Activities; Teacher-In-Service Program; a science fair, etc.
    • Non-technical (Other)

How Meetings are Counted

Each Life Members Affinity Group should create and report an event or meeting using vTools meetings:  https://events.vtools.ieee.org. The meeting organizer must log-in to the vTools site using their IEEE Username and Password. The IEEE vTools meeting system is capable of sending meeting invitations to each member of the sponsoring entity. That means that your LMAG can partner with other chapters or affinity groups in your section, or anywhere in the IEEE world.

Meeting Reporting

Following the meeting, vTools provides a quick way to complete your meeting report: 

  • Log-in to vTools (https://site.ieee.org/vtools)
  • Find and Select your event, then go to Manage your Event (https://events.vtools.ieee.org/tego_/my_events)  
  • Find the Report and Attendance section of the Event. This will allow you to indicate the number of members and guests who attended the event. 
  • Once you enter the attendance and Publish, you have completed reporting the event.

Special note:  If you forget to complete the meeting report, IEEE will send you an email reminder to finish your meeting report.

Special Reports and Articles about Your Events

If your chapter hosts a special meeting or event, such as a corporate tour, STEM outreach program, awards presentation, social activity, or community activity, we strongly encourage that you write a short article for the Life Member News & Events section. Your submission should include photos that help “tell the story” of your special event.

Submission of News & Events articles should be sent to [email protected]. The content review committee will be solely responsible for consideration of publication, content editing, and placement as appropriate.

Chapter Financial Support

Corporate cafeteria with people eatingGrants, Project Funding, Financial Assistance, and Seed Money

The Life Members Committee, through the generosity of donors, actively supports programs and initiatives that engage Life members and the community we serve. Donors have provided support to various Affinity Group Chapters for chapter and local events, speakers, Section, Student Branch, and HKN programs.

The Life Members Committee (LMC) encourages Life Member activities globally, regionally, and locally. Life Members can request financial sponsorship or co-sponsorship to support various projects and activities.

The Life Members Committee, Life Members Affinity Group (LMAG), and Life Members projects focus on four areas:

  1. Supporting LMAG outreach, engagement, and community involvement
  2. Promoting Life Members engagement
  3. Advancing the image of IEEE and its members by communicating Life Members ideals, programs, and IEEE initiatives through various channels
  4. Providing general support of IEEE initiatives

Activities may already include Section or Region strategic initiatives.

Donor supported activities include a variety of Science, Technology, Engineering, and Mathematics (STEM/STEAM) and Career and Technology Education (CTE) programs, emerging technology, career development, technology policy issues, professional education, government activities, guest speakers, section-wide outreach initiatives and conferences. Historically, projects have engaged local IEEE and non-IEEE leaders and other civic or corporate volunteers.

Donations to the IEEE Life Member fund also supports regional and global initiatives including:

The Life Members Committee has created two committees with the responsibility to accept funding requests and applications. The committees are:

  1. Large Funding Requests – applications $2,000 USD or greater
  2. Small Funding Requests – applications smaller than $2,000 USD

Small funding requests undergo review at the Region level with a recommendation to the Life Members Committee Finance Subcommittee level. Large funding requests undergo review by the Life Members Committee Finance Subcommittee.

Life Members Budget

View All Life Members Budget
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